No. 15 2017/2018 - Notice of an Extraordinary General Meeting of Members of the Association

Notice is hereby given to ALL Members of The West of England Ship Owners Mutual Insurance Association (Luxembourg) (“the Association) that an Extraordinary General Meeting of Members of the Association will be held at 12.45 hours on Wednesday, 20 September 2017 at the Hotel Le Royal, 12 Boulevard Royal, L-2449 Luxembourg, for the purpose of considering and, if thought fit, passing the following SPECIAL Resolution:

SPECIAL RESOLUTION

THAT the text of the Association’s Constitution be approved in the English language to be compliant with the new Luxembourg Law on commercial companies and THAT Article 12 of the Constitution be amended, in order to bring forward the date of the AGM to be in line with deadlines for registration under Luxembourg Law and to read as follows:

 “Art. 12
The Association shall in each calendar year hold a General Meeting as its Annual General Meeting in addition to any other meetings in that year and not more than fifteen months shall elapse between the date of one Annual General Meeting of the Association and that of the next.  The Annual General Meeting shall be held in the Grand Duchy of Luxembourg at the registered office of the Association, or at such other place in the Grand Duchy of Luxembourg as may be specified in the notice of meeting, on a business day in July before the end of the third week of July.  All General Meetings other than Annual General Meetings shall be called Extraordinary General Meetings. The Association’s financial year shall run from 20 February.”

The French equivalent text: 

“L’assemblée générale annuelle se tiendra au Grand-Duché de Luxembourg, au siège social de l’Association, ou à tout autre endroit au Grand-Duché de Luxembourg qui sera fixé dans l’avis de convocation, à un jour ouvré durant le mois de juillet avant la fin de la troisième semaine de juillet. ” 

By Order of the Board
Thierry Brevet
Secretary
31 Grand-Rue
L-1661 Luxembourg
G.D. Luxembourg

A Member entitled to attend and vote is entitled to appoint a proxy (who need not be a Member of the Association) to attend and on a poll to vote instead of him.  The instrument appointing a proxy shall be left with the Secretary not less than 48 hours before the holding of the Meeting.

Attachment: Text of Constitution